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Annual Conference

Thank you to everyone who participated in the fall 2023 conference! The next Summer Mathematics Programs Consortium conference will take place in fall 2024.

2023 Conference Information

When and Where: October 12–15, 2023 at Boston University

What: The program is be in the style of previous Summer Programs Roundtables, with one notable update: the first 24 hours (Thursday night + Friday day) is specifically for Consortium member programs, and we'll open up the activities from Friday night through Sunday afternoon to all conference participants. That gives us a chance to have committee meetings / working sessions on Friday, but still create cross-pollination of ideas with a wider range of community members.

Who: Folks serving as representatives from their program to the Consortium have guaranteed participant spots. We plan to extend invitations to folks from other programs with shared interests (some of whom could become Consortium members down the line), as well as guest speakers to bring expertise on relevant topics. We are also opening applications to the public. We expect 50 participants in total.

Funding: We are providing funding to conference participants for travel, hotel rooms, and meals. The conference hotel is the Residence Inn in Back Bay / Fenway; we cover Thursday night rooms for member program representatives, and Friday and/or Saturday night rooms for all participants. Breakfast is included at the hotel; lunch and snack breaks are catered at the BU Math Department; we provide a per diem for dinners. We'll cover up to $1000 per participant for travel expenses.

In-person vs online: A lot of the benefit of gathering is the informal meal time chatting, so we hope those who are able will join us in person at Boston University. But we also want to make the event accessible: plenary talks will be hybrid, and we'll make some roundtable sessions open to remote participants as well via OWLs.

The organizers gratefully acknowledge the generous support of Polynera for making the event possible!

Questions? Email the Conference organizers.

Schedule

Here is the Detailed Schedule of Activities.

Here are the Social Gatherings.

The overall structure of the conference is:

DayTimeActivity
Thursday Oct 126pm–9pmInformal welcome for Consortium members
Friday Oct 139am–5pmWorking sessions for Consortium members
Friday Oct 137pm–9pmOfficial welcome reception for all participants
Saturday Oct 149am–5pmConference sessions
Saturday Oct 147pm–10pmSocial activities
Sunday Oct 159am–3pmConference Sessions

Local Information

Here are directions for Getting to Boston University (including public transit and parking information).

The conference sessions will take place in the Boston University Center for Computing & Data Sciences (CCDS). Here is CCDS Air Quality Information.

Here is Local Information about the hotel and meeting location (with directions).

Here are our suggested Local Restaurants.

Policies

COVID-19: We are asking all on-site participants to test each morning (and we will provide tests). Masks are optional. Please notify a conference organizer in case of symptoms or a positive test. For more details, here are the 2023 Consortium Conference COVID-19 Protocols.

Code of Conduct: The Summer Mathematics Programs Consortium supports equality of opportunity and treatment for all participants, and seeks to foster an atmosphere that encourages the free expression and exchange of ideas, and simultaneously seeks to ensure a safe and welcoming environment free of harassment, bullying, retaliation, and discrimination of any kind for all attendees of the Annual Conference. We are asking all participants to actively uphold this commitment to one another. In the event that something goes wrong, we have reporting procedures and response plans in place to address issues in a timely and sensitive manner. Here is the 2023 Consortium Conference Code of Conduct.

Recording Policy: The Consortium will be making recordings for the purposes of advertising and promotion of the Consortium and/or the Annual Conference, and there will be an (opt-in) group photo. As an extension of the Code of Conduct, we expect participants to treat one another with respect: obtaining permission before making recordings, not using recordings for malicious purposes, and honoring any requests for removal. Here is the 2023 Consortium Conference Recording Policy.

Reimbursements

There is no fee for this workshop, and we will provide funding to conference participants for travel, hotel rooms, and meals. Here is the Financial Policies document which details what expenses are eligible for funding.

Member Sign-Ups

Here's our plan for getting you from here to the conference:

  • Step one is the initial interest form. Please fill out this interest form if you (individually) might be interested in participating! It gets you on our radar, gives us a sense of the shape of the event, and gets you to the next steps. One interest form per person, please; if multiple people from the same program would like to participate, they each fill out their own form. The final deadline for submitting this form is September 18, 2023.
  • After you submit this form, we'll invite you to fill out an activities survey to help us shape the sessions. (We'll also ask if you're interested in running a discussion or giving a talk.) We would appreciate responses to the activities survey by September 12; the final-final deadline will be September 18.
  • We'll also invite you to fill out a registration form about logistical details (hotels, travel, dietary restrictions, accessibility needs, etc) with a deadline of September 18th.
  • Confirmed participants should arrange their own travel arrangements and hotel reservations. For rooms booked in our hotel block at the Residence Inn in Back Bay / Fenway, the cost of the room and tax will be paid directly through conference funding; you still need to make your own reservation individually.
  • Finally: there is a reimbursement form to get your plane tickets, dinners, etc covered. The form can be submitted before the event, upon arrival, and/or up to a month following the event. Note that you may submit the form multiple times.

The member sign-up for the 2023 Conference has now passed. Stay tuned for next year!

Non-Member Applications

The application deadline for participating in the 2023 Conference has now passed. Stay tuned for next year!

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