When and Where: Our annual conference will take place November 14–16, 2025 at the Georgia Tech Hotel and Conference Center. We will also be running a pre-conference workshop November 13–14, by invitation only, for member and affiliate programs.
What: The annual Summer Mathematics Programs Consortium Conference is an opportunity for the leaders of intensive summer math programs to come together to further our collective work. Here's how the weekend will be structured:
Who: This is our big opportunity for Consortium members and affiliates to connect in person, with one another and with fellow travelers in the STEM enrichment ecosystem!
Funding: Thanks to our generous supporters, we are happy to be able to provide funding to conference participants for travel, hotel rooms, and meals. Specifically: we willl cover Friday and/or Saturday night rooms; breakfast, lunch, and snack breaks will be catered at the conference center; we'll provide a per diem for dinners; and we will cover travel expenses. We will also cover Thursday night hotel rooms and Thursday/Friday meals for participants invited to join the Pre-Conference Workshop.
Questions? Email the Conference organizers.
The overall structure of the conference is:
| Day | Time | Activity |
|---|---|---|
| Thursday Nov 13 | 3pm–9pm | Opening sessions, dinner, and welcome reception for Pre-Conference Workshop invitees |
| Friday Nov 14 | 9am–5pm | Working sessions for Pre-Conference Workshop |
| Friday Nov 14 | 5pm–9pm | Dinner and Official welcome reception for all Conference participants |
| Saturday Nov 15 | 9am–5pm | Conference sessions |
| Saturday Nov 15 | 5pm–9pm | Dinner and social activities |
| Sunday Nov 16 | 9am–3pm | Conference Sessions |
When we get closer to the conference, we will share the detailed schedule of activities and plan for social gatherings. To get a sense of the detailed program for typical year, take a look at the archives from past events.
The conference sessions will take place at the Georgia Tech Hotel and Conference Center.
When we get closer to the conference, we will post directions, public transit information, parking information, and guidance about the local area.
Accessibility: We are committed to making the conference accessible to all participants; you can include necessary accommodation information when you complete a registration form. We will work with you on implementing plans.
Code of Conduct: The Summer Mathematics Programs Consortium supports equality of opportunity and treatment for all participants, and seeks to foster an atmosphere that encourages the free expression and exchange of ideas, and simultaneously seeks to ensure a safe and welcoming environment free of harassment, bullying, retaliation, and discrimination of any kind for all attendees of the Annual Conference. We are asking all participants to actively uphold this commitment to one another. In the event that something goes wrong, we have reporting procedures and response plans in place to address issues in a timely and sensitive manner. Here is the 2024 Consortium Conference Code of Conduct.
Recording Policy: The Consortium will be making recordings for the purposes of advertising and promotion of the Consortium and/or the Annual Conference, and there will be an (opt-in) group photo. As an extension of the Code of Conduct, we expect participants to treat one another with respect: obtaining permission before making recordings, not using recordings for malicious purposes, and honoring any requests for removal. Here is the 2024 Consortium Conference Recording Policy.
May and June: Members, Affiliates, and Incubator programs will receive direct invitations to sign up for conference spots; active Member and Affiliate programs will also receive invitations to the Pre-Conference Workshop.
June, July, August: Once your program's spots are allocated and confirmed, you'll receive a direct invitation for individuals to register for the conference. (This is the form with dietary restrictions, accessibility needs, etc.) The final registration deadline is September 15th, 2025.
Confirmed participants should arrange their own travel arrangements and hotel reservations. For rooms booked in our hotel block at the Georgia Tech Hotel and Conference Center, the cost of the room and tax will be paid directly through conference funding; you still need to make your own reservation individually.
Finally: there is a reimbursement form to cover your plane tickets, dinners, and other direct conference expenses. The form can be submitted before the event, upon arrival, and/or up to two weeks following the event; the deadline for submitting requests is November 30, 2025. Note that you may submit the form multiple times.
Look forward to seeing you in November, and in the meantime, we'll be in touch!
For programs or individuals who are not already part of the Consortium:
There is no fee for this conference or the pre-conference workshop, and we will provide funding to participants for travel, hotel rooms, and meals. See the the 2025 Financial Policies document for more details about what expenses are eligible for funding. The deadline for submitting requests is November 30, 2025.
If you have expenses for reimbursement, you may submit them here:
The organizers gratefully acknowledge the past and present support of Polynera, Jane Street Capital, Citadel, and the Simons Foundation. Thank you for making our shared work possible!
We invite you to support our work by making a donation! To discuss a major gift, contact the Steering Committee.
Our 2024 conference took place September 19–22, 2024 at the Georgia Tech Hotel and Conference Center.
The theme of the 2024 conference was "Growing Leadership," and topics included: cultivating leadership pipelines, and developing individually as leaders; broadening access to our programs for students from underserved populations; and cross-program collaboration.
Our 2024 conference was made possible by the generous support of Polynera, Jane Street Capital, Citadel, and the Simons Foundation.
Our 2023 conference took place October 12–15, 2023 at Boston University.
Our 2023 conference was made possible by the generous support of Polynera.
